Office Hours
08:00 – 13:00

Estate Supervisor
Hilda Bekker
011 568 4227
estates@randjes.co.za

Accounts
Maxie Josemans
011 568 4229
accounts@randjes.co.za

Security
Johan Dijksman
011 568 4226
security@randjes.co.za

Victor Cekiso
011 5684225
security2@randjes.co.za

Address
122 Elevation Avenue
Randjesfontein
Midrand

Notice: General Meeting 2019

Randjesfontein Country Estates is managed and run by a Section 21 Company (Randjesfontein Country Estates Pty. Ltd) (RCE) with an elected Board of Directors and registered Articles of Association.

Dear Randjesfontein Residents

NOTICE IS HEREBY GIVEN THAT a General Meeting of the Members of the RANDJESFONTEIN COUNTRY ESTATES (Not for Profit Company) Registration No 1997/022118/08 will be held on  Thursday 19 September 2019, at 19.00 at Hedgehog Meadow Primary School, situated at 18 King Willow Crescent, Randjesfontein, Midrand.

PROXIES

A Member entitled to attend and vote at the meeting and is entitled to appoint a proxy in his stead to attend, speak, and on a poll, to vote or abstain from voting.
A form of proxy is attached for those Members who wish to be represented at the meeting. The instrument appointing a proxy must be received at the office of the company not less than 48 working hours before the meeting.

LINK TO THIS DOCUMENT: RCE_2019_General_Meeting_Proxy

AGENDA

  1. Welcome and appologies
  2. Make-up of the Board
  3. Portion 067 building plans objection.
    1. The processes followed for approval of plans and are the building illegal
    2. Does the process comply with the Policies and Procedures as well as the historical process followed.
  4. Appointment of consultants
    1. The process of followed in appointing consultants
  5. Other issues
    1. Documentation to be overhauled.

 

By order of the board or  RANDJESFONTEIN COUNTRY ESTATES
Notice Date : 30/08/2019 15:00

Note : All communications from RCE will be distributed via electronic communication (email). Kindly send your email address, Name, Surname, Plot number and contact details to estates@randjes.co.za, to ensure that your most recent contact details are updated on our records and hence to ensure you receive the communications. Kindly also ensure that both the Randjes.co.za domain and the following email account (chairman@randjes.co.za;  accounts@randjes.co.za; Estates@randjes.co.za ) are whitelisted by your ISP to ensure that they are not blocked.

Download Documents

Notice of  GM Proxy : RCE_2019_General_Meeting_Proxy

Request for GM Annexures :  RCE_GM19__Annexures_27_August_2019.pdf

RCE Articels of Association : Articles of Association Registered

RCE Building Guidelines :  Building-Guidelines-updated-2018.pdf

RCE Title deeds and Horse Trail Servitudes :  Title-deeds-and-Horse-Trail-Servitudes.pdf

 

Additional Information: Notice Request for General Meeting 2019

Randjesfontein Country Estates is managed and run by a Section 21 Company (Randjesfontein Country Estates Pty. Ltd) (RCE) with an elected Board of Directors and registered Articles of Association.

Dear Randjesfontein Residents

The RCE Board has been provided with a copy of a notice to convene a general meeting by members of the RCE which notice states the following:

“17 members of Randjesfontein Country Estates signed a request for an urgent General Meeting and this was delivered by hand to the RCE office on Wednesday 24 August asking that the Notice of the General Meeting go to all members on Friday 26 August with the Agenda and reasons for the Agenda clearly laid out in the request letter. As this was not done, the members concerned, following procedure as per our Articles (clause 11.2.2) hereby convene a GENERAL MEETING OF MEMBERS to be held on Wednesday 11 September 2019 at the Hedgehog Meadows Nursery School at 7pmA copy of the notice to attached hereto as Annexure “A”.
At the outset, it is important to take note of the fact that 24 August 2019 did not fall on a Wednesday as alleged in the notice, rather on a Saturday. Further, the reference made to 26 August 2019 is similarly incorrect in that the date did not fall on a Friday as alleged but rather on a Monday.

That being said, I wish to place on record that on 21 August 2019, the RCE Board did receive a request from members to convene a general meeting. A copy of the notice received on 21 August 2019 is attached hereto as Annexure “B”.

On 22 August 2019, a response was directed to the signatories of the request for a general meeting to be convened wherein receipt of the notice was acknowledged together with confirmation that a general meeting would be scheduled as requested and that the necessary details shared with all parties. A copy of the correspondence referred to is attached hereto as Annexure “C”. This position was similarly communicated to all members via the weekly RCE newsletter dated 23 August 2019.

In addition and upon receipt of the notice, the RCE Board sought a legal opinion on the validity of the approval granted in relation to the structure erected on stand 067 which in essence forms the basis for the calling of the general meeting.

It is disingenuous for the members calling for a general meeting of the RCE to be held on 11 September 2019 to rely on the provisions of clause 11.2.2 of the RCE’s articles of association when it is clearly evident from that which is recorded above that the directors of the RCE Board have not failed to respond to a reasonable request by members to convene a general meeting of the association.

It is evident from what has been stated above that not only has the RCE Board acknowledged receipt of the members request and communicated its intention to convene such general meeting, but the RCE Board has in addition requested an independent legal opinion in order to address the concerns raised by members, the outcome of which will be communicated to members.

For the purposes of convenience, ease of reference and to avoid any uncertainty as to what is stated in clause 11.2.2 of the RCE’s articles of association, the clause is stated below:

“11.2     Members may only convene a General Meeting of the Association if:
11.2.2   the Directors have failed to respond to a reasonable request submitted by ten or more Members to convene a General Meeting of the Association.”
It is clear from what has been stated above and having read the provisions of clause 11.2.2 of the RCE’s articles of association that the basis relied upon for the calling of a general meeting on 11 September 2019 in the manner proposed is simply without merit and/or justification.

Notwithstanding the above, the RCE Board will in terms of clause 11.3, read with clause 12 of the RCE’s articles of association be issuing a notice in the prescribed manner on or before 30 August 2019.

Regards

RCE Chairman : Bernard

Note : The meeting date, time and place will be confirmed and distributed via electronic communication (email). Kindly send your email address, Name, Surname, Plot number and contact details to estates@randjes.co.za, to ensure that your most recent contact details are updated on our records and hence to ensure you receive the communications. Kindly also ensure that both the Randjes.co.za domain and the following email account (chairman@randjes.co.za;  accounts@randjes.co.za; Estates@randjes.co.za ) are whitelisted by your ISP to ensure that they are not blocked.

Download Documents

Notice of  GM Proxy : RCE_2019_General_Meeting_Proxy

Request for GM Annexures :  RCE_GM19__Annexures_27_August_2019.pdf

RCE Articels of Association : Articles of Association Registered

RCE Building Guidelines :  Building-Guidelines-updated-2018.pdf

RCE Title deeds and Horse Trail Servitudes :  Title-deeds-and-Horse-Trail-Servitudes.pdf

RCE Legal Opinion :  Adv_Meyer_Opinion

ARTICLES OF ASSOCIATION OF RANDJESFONTEIN COUNTRY ESTATES (Association incorporated under Section 21) Registration Number 1997/022118/08

GENERAL MEETINGS

11.1     The Association shall from time to time hold Annual General Meetings.  Such meetings shall be held within not more than nine months after the end of every ensuing financial year and within not more than fifteen months after the date of the last preceding Annual General Meeting.

11.2     Members may only convene a General Meeting of the Association if:

11.2.1  all the Directors have become incapacitated or have ceased to be Directors, in which event two or more Members may convene a General Meeting on due notice to all Members, and may recover the cost of so doing from the Association;

11.2.2  the Directors have failed to respond to a reasonable request submitted by ten or more Members to convene a General Meeting of the Association.

11.3        The Directors:

11.3.1  may convene a General Meeting of the Association whenever they deem fit; and

11.3.2  shall convene a General Meeting if requisitioned in terms of the Act.

11.4     Subject to the provisions of the Act:

11.4.1  all General Meetings whether annual or otherwise;

11.4.2  all adjourned General Meetings,

shall be held at such time and place as the Directors shall appoint, provided that such venue is reasonably accessible to Members.

12.       NOTICE OF GENERAL MEETINGS

12.1     Not less than twenty one clear days notice shall be given of all Annual General Meetings or meetings called for the passing of a special resolution and not less than fourteen clear days notice shall be given of any other General Meeting:

12.1.1  in the manner hereinafter determined, or in such other manner, if any, as may be prescribed by the Association in a General Meeting;

12.1.2  to such persons as are, in accordance with the provisions of the Articles, entitled to receive notice of all meetings from the Association.

12.2        The notice shall specify the place, date and time of the meeting and the nature of the business to be transacted thereat.

12.3        In the event of a special general meeting the notice shall specify the place, date, and time of the meeting and shall contain a copy of the special resolution to be considered and the notice will in addition indicate the names of the proposer and seconder of such special resolution.

12.4        Whenever notice of a meeting is given pursuant to this Article, the Association shall forward a copy thereof to the auditors of the Association and to the Managing Agent.